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Administration

Last updated: July 2025
Role: Administrator

The Administration section is where Administrators manage user access and permissions. General users cannot see or use these features.

➡️ Looking to add a new collaborator? See the example below.
➡️ Want to invite teammates to manage Ad Units or Sites? Make sure they have the right role.

1. User Management

Navigate to Admin → Access & authorization in the sidebar to view and control your organization’s user accounts.

1.1 Users List

The table shows all users:

ID Email Enabled Role Last Login Actions
1 alice@ponta.co ✔️ Administrator 2025-07-20 09:15 Edit · Reset Password · Disable
2 bob@ponta.co ✔️ General 2025-07-18 14:42 Edit · Reset Password · Disable
  • Edit: Change user details or role
  • Reset Password: Send a reset-email link
  • Disable: Temporarily block login (can be re-enabled via Activate)
1.2 Creating a New User
  1. Click + New User
  2. Fill in:
    • First Name
    • Last Name
    • Email (used as username)
    • Password (initial)
    • Role: Administrator or General
    • Require Password Reset on First Login (optional)
  3. Click Save. The user appears in the list as Enabled.
1.3 Editing & Disabling Users

Edit: - Change first/last name - Change role or password-reset setting - Toggle Active status - Click Save to apply changes

Disable: - Prevents the user from logging in - To re-enable: Edit the user and toggle Active again, or click directly from the user list

2. Roles & Permissions

Role Access Areas Permissions
Administrator Home, Inventory, Reports, Admin Panel Create/edit/delete Sites & Ad Units; run reports; manage users
General Home, Inventory, Reports Create/edit Sites & Ad Units; view reports; no user management

The Admin menu (including User Management) is hidden for General users.

🔐 Role Capabilities Matrix

Action Administrator General
View Sites & Ad Units
Create/Edit/Delete Sites & Units
View Reports
Manage Users ❌
Access Admin Panel ❌
Example: Adding a new collaborator

A new marketing teammate joins your company. They need access to Polls and Reports, but shouldn’t manage other users.

Steps:

  1. Go to Admin → Access & authorization
  2. Click + New User
  3. Fill in name, email, temporary password
  4. Set role to General
  5. (Optional) Require password reset on first login
  6. Click Save

You’re done. They’ll now be able to log in, manage Sites and Ad Units, and view Reports.

3. Best Practices

  • Least Privilege: Assign the General role if full admin rights aren't necessary
  • Strong Passwords: Enforce complexity and encourage resets
  • Review Access: Periodically review and disable inactive accounts for security

With these tools, Administrators can confidently control who has access to Ponta, ensuring both security and proper delegation of responsibilities.